2012-13 Housing Sign-Up Information for Students Currently Living On-Campus

Update Feb. 6, 2012:  Upperclassman undergraduate students and freshmen currently assigned to single rooms in Bear, Warner, Rudd or McRae halls will be allowed to participate in the Same Room Sign Up process. (See Same Room Sign-Up section, below.)

The Fall 2012 - Spring 2013 housing application processes will begin Thursday, January 19, 2012. Check this Web page and your VCU student email account on a regular basis for any updates to the information noted below. Students are also urged to review the Frequently Asked Questions for details regarding the 2012-13 room sign-up processes.

The Fall 2012-Spring 2013 VCU Housing room sign-up process takes place in THREE (3) steps. Current on-campus students wishing to live in University housing again for the 2012-13 school year must complete each step below in order to obtain a room assignment. 

Step #1: Submit an electronic 2012-13 housing application online via the Residential Gateway from Thursday, Jan. 19, 2012 (beginning at 10 a.m.) thru Sunday, Jan. 29, 2012 (ending at 6 p.m.). Please note this change in dates! The date you submit an application has no effect on the process. As long as your application is submitted by Jan. 29, 2012, you will be able to participate in a 2012-13 room sign-up process.

Step #2: Participate in one of the following Room Sign-Up processes:

 Same Room Sign-Up period: Tuesday, Jan. 31, 2012 (beginning at 10 a.m.) – Thursday, Feb. 2, 2012 (ending at 4 p.m.)

If you currently live in Ackell, Broad & Belvidere, or Cary & Belvidere, you may go online and re-sign for your EXACT same room. If you are a graduate/allied health care professional student or an upperclassmen undergraduate or freshman student currently assigned to a single room in the MCV Low Rise Halls, you may go online to re-sign for your EXACT SAME room.  You must have submitted a 2012-13 housing application online by Jan. 27, 2012 in order to participate. If you wish to change rooms for 2012-13, you must participate in the Roommate Pull-In process or the Housing Lottery process (refer to the Frequently Asked Questions for details).

• West Grace Street Honors residents will participate in a separate housing lottery process conducted by the Honors College. 

Roommate Pull-In Day: Monday, February 6, 2012 from 10 a.m. through 9 p.m. If you live in Ackell, Broad & Belvidere, or Cary & Belvidere and signed up for your same room, you may "pull in" ONE student and assign him/her to any room still available within your own apartment for 2012-13. The roommate pulled in must have submitted a 2012-13 housing application online by Jan. 27, 2012, and must be a current on-campus resident.

Room Sign-Up Day for Cabaniss Hall Residents: Wednesday, Feb. 8, 2012 (from 10 a.m. – 9 p.m.)

 A separate Room Sign-Up Day is reserved for current students who have lived in Cabaniss Hall since Fall 2011. (New students assigned to Cabaniss for the Spring 2012 semester may participate in the Housing Lottery room sign-up process, Feb. 11 - 12, 2012.)

 On Feb. 8, 2012, eligible Cabaniss residents may log into the Residential Gateway to view and to sign up for any room vacancy in Ackell, Broad & Belvidere, Cary & Belvidere or West Grace Street South**, (scheduled to open in Fall, 2012). All of these halls require a 12 month lease. You may also choose an upperclassman vacancy in the Gladding Residence Center Apartments which is a 9-month hall. No roommate pull-in's are permitted.  You must have submitted a 2012-13 housing application online by Jan. 27, 2012 in order to participate.  Cabaniss students who miss this separate room sign-up day for  will receive a Lottery number and may participate in the general  Housing Lottery process, Feb. 11-12, 2012. 

NEW INFO: Click the Residence Halls Quick Facts for information regarding the upperclassman residence halls where you can choose a room for Fall 2012-Spring 2013 (depending upon available vacancies).

**Important Information about the new West Grace South residence hall:  Floors one and two are reserved for ASPiRE participants only.  For more information about this program, click here: http://www.aspire.vcu.edu/  Floor three is open to students in the General Lottery, but will NOT have same room sign up privileges for 2013-14.  Students living on floors three for the 2012-13 year will be allowed a one year lease only.  Floors four and five are also open to students in the General Lottery and WILL offer same room sign-up privileges for 2013-14. [NOTE: This is a change!]

For complete instructions on how to participate in the Room Sign-Up process for Cabaniss Hall residents on Wednesday, Feb. 8, 2012, click here.

Housing Lottery numbers emailed: Thursday, Feb. 9, 2012

Students who submitted an electronic 2012-13 housing application by Jan. 27, 2012 and have not participated in a previous room sign-up process will automatically receive a Lottery number. Numbers will be computer generated at random. Lottery numbers and the corresponding Lottery Room Sign-Up Schedule will be posted on this Web site no later than Feb. 9, 2012.

Housing Lottery Online Room Sign-Up period: Saturday, Feb. 11, 2012 and Sunday, Feb. 12, 2012 (from 10 a.m. – 10 p.m. each day, or until all rooms have been taken)

 Based on the Lottery number Room Sign-Up Schedule, students will log into the Residential Gateway to view available upper-class room vacancies for 2012-13 and choose a room.  For details about roommate pull-in's during the Housing Lottery process, please review the Frequently Asked Questions. 

NEW INFO: Click the Residence Halls Quick Facts for information regarding the upperclassman residence halls where you can choose a room for Fall 2012-Spring 2013 (depending upon available vacancies).

**Important Information about the new West Grace South residence hall:  Floors one and two are reserved for ASPIRE participants only.  For more information about this program, click here: http://www.aspire.vcu.edu/  Floor three is open to students in the General Lottery, but will NOT have same room sign up privileges for 2013-14.  Students living on floors three for the 2012-13 year will be allowed a one year lease only.  Floors four and five are also open to students in the General Lottery and WILL offer same room sign-up privileges for 2013-14. [NOTE: This is a change!]

 

Step #3: Electronically "sign" a 2012-13 housing contract for the room you have obtained. Instructions will be provided during your sign-up process. You must sign your new housing contract within 24 hours of room sign-up or your room selection will be cancelled and you will forfeit the space.

NOTE: Students choose a room via the 2012-13 housing sign up process will have until Monday, March 12, 2012 to cancel their contract without penalty.  After March 12th, cancellations will not be allowed.  Details regarding the cancellation process will be available on this Web site in late February 2012; information will also be emailed to students at that time.

On-Going Room Sign-Up Process: Tuesday, March 27, 2012 - Friday, July 13, 2012

Students who do not obtain a 2012-13 room asignment during the sign-up processes may participate in the On-Going Room Sign-Up process. Rooms that come open due to cancellations will be available for sign-up online. Specific information regarding the On-Going Room Sign-Up process will be posted on this Web site in mid-March 2012.

 

Additional questions? Please refer first to the Frequently Asked Questions. Then contact the Central Housing Office at (804) 828-7666.

To begin your housing application, enter the Residential Gateway